Retention

Benefits

  • Significantly reduce data volumes by appropriately segregating and disposing of unnecessary information – often 80 to 90 percent of email and electronically stored files
  • Reduce downstream review costs related to litigation, investigations or compliance, as well as IT costs associated with storing and managing unnecessary information
  • Accurately categorize information according to specific retention criteria
  • Apply retention schedules to information across the enterprise in a systematic, consistent manner   
  • Remove burden from employees who may be called upon to make retention determinations
  • Mitigate the risk of unnecessarily retaining potentially harmful information or of destroying information that should be retained
  • Improve litigation readiness by identifying important documents before you are faced with a production order or subpoena

In today's highly regulated and litigious business environment, corporations are increasingly subject to massive penalties and fines when information is not appropriately retained or cannot be reliably produced.

For many companies, keeping up with myriad records retention requirements is costly, resource intensive, and overly burdensome. Risks associated with improperly executed legal holds or failure to retain information required by regulators have led many to adopt a “save everything” approach.

However, retaining too much information results in increased risk and substantially higher costs every time information needs to be searched or produced. Companies can significantly reduce enterprise cost and risk by defensibly disposing of information that serves no legal or business purpose.

The H5 Solution: Enforce retention policies with accurate, automated categorization; enable defensible disposal of information

H5's retention solutions help organizations maximize the value of their information assets while meeting legal and regulatory requirements by systematically automating retention decisions to information across the enterprise. Because H5’s classification technology and process has been proven by numerous independent studies to be more effective than any other method, clients rely on H5 to accurately determine what they need to retain, and what they can dispose of.