Archive Classification

Benefits

  • Significantly reduce data volumes by appropriately segregating or disposing of unnecessary information in archives – by up to 90 percent
  • Significantly lower e-discovery and downstream review costs
  • Reduce IT costs associated with storing and managing unnecessary information
  • Streamline and automate preservation processes and retention policies
  • Accurately segregate and categorize information for different business and legal purposes via analysis at the content level
  • Uncover and properly assign content which serves multiple purposes
  • Apply proper retention schedules to information within archives, and to information before it goes into archives
  • Mitigate the risk of unnecessarily retaining potentially harmful information or of destroying information that should be retained
  • Improve litigation readiness and more effectively meet compliance, records management and e-discovery requirements by proactively identifying and managing important information in archives

In response to rapidly changing legal and regulatory requirements, many organizations have opted to keep their electronic information and simply move it into archives. As a result, these organizations have found themselves maintaining vast quantities of information that serves no legal or business purpose.

The practice of archiving without classification presents significant costs and risks. For example, organizations that now need to search their archives for potentially responsive information in litigation may spend millions of dollars on reviewing information that could have been discarded. In industries where companies are required to retain a substantial portion of their records, effective classification helps to eliminate waste during the search and retrieval process.

As data volumes continue to skyrocket and budgets continue to shrink, companies need to reduce cost and risk by defensibly disposing of information without value to the organization.

The H5 Solution: Cut costs and risk by disposing of unnecessary information in archives

H5’s proven technology and specialized expertise can help defensibly manage your information archives and stave off future accumulation.

H5’s solutions for archive classification accurately analyze information at the content level, so that organizations can know what information they have in their archives, and understand the risks or value it presents in order to effectively manage it. H5 helps companies organize both information previously archived, and new information being created daily, enabling the proper application of retention schedules and empowering companies to dispose of information that no longer serves any business, legal or regulatory purpose.